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The Top 5 Reasons Your Conference Room Needs Centralized Distribution

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Simplify your audio video equipment with an intuitive and integrated system

Intuitive smart technology solutions will enhance productivity in essential rooms of your business. The centralized distribution of your smart technology allows for complete control and connectivity in a single interface. Reduce clutter throughout your business and make it easier for staff to access and control critical systems. Keep reading to learn five ways that centralized distribution will improve businesses ranging from Niagara Falls to Buffalo, NY.

SEE ALSO: HERE’S WHAT YOU CAN FEATURE IN A COMMERCIAL AUDIO VISUAL INSTALLATION

Integration Made Simple

Centralized AV components integrate seamlessly with your commercial automation technology for a connected and easy-to-use experience. With just the tap of a button, a “Presentation” scene will lower your projector screen, turn on your 4K projector to the correct input, close your motorized shades, dim the lights, and turn on your high-fidelity speakers for the perfect atmosphere. There is no need for your employees to fiddle with the inputs or adjust the volume. You can even integrate your system with voice control so that you can initiate a preset with a single verbal command, perfect for hands-free control.

Book Meetings With Ease

Planning meetings can become hectic when you are managing several departments and employees. Figuring out who needs to be in each session, what time works for everyone, and what rooms are available takes up precious time that can be spent working. Conference room scheduling software simplifies this process. Set up tablets or wall screens outside of each room that display when a meeting or presentation occurs and any open timeslots. Employees can sign up and reserve the room without any worry of double-booking a room. Integration with platforms such as Microsoft Teams allows the meeting host to see when there is an opening in each meeting attendees' schedule for easy booking without having to message each person.

Make Meetings More Productive

Your conference room equipment should facilitate communication and collaboration for top-quality work, not derail meetings and hinder your business. Outdated AV equipment limits the capabilities of your employees and causes unnecessary downtime from their work. Centralized distribution systems use intuitive interfaces to facilitate more productive meetings. Interactive whiteboards create a collaborative environment for any get-together, and connection with tablets and smartphones means everyone can get involved.

Improve Communication

Clear communication is a centralized component in forming solid relationships and leading a successful business. When audio quality is poor or video is lagging during key presentations and meetings, there is the risk of misunderstandings occurring on top of wasting everyone's time. A centralized audio video system utilizes high-quality microphones, speakers, and cameras for seamless communication with clients in the office and remotely.

Leave A Good First Impression

Making a good first impression is imperative when meeting new clients for the first time. Nothing can ruin this crucial moment like having outdated and hard-to-control conference room equipment that makes it seem like you are unprepared for your meeting or presentation. Investing in user-friendly AV solutions gives your employees the peace of mind that technical difficulties won't interrupt their presentation. They will showcase their presentation and impress your clients without the headache of troubleshooting faulty AV systems.

As audio/video experts, Sound & Theater will not only skillfully install a centralized distribution system for your conference rooms, but we also will teach you how to use your new technology. After all, the more you use your audio/video system, the more productive your business can be. Interested in finding out more about how commercial audiovisual systems can improve your business? Reach out to Sound & Theater today by clicking here.

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